General Archives Service: advice and assistance

Each archive producer is responsible for its own records management. University departments manage their archive premises and ensure the proper preservation of their paper and electronic archives.

 

The General Archives Service acts as a support service, advising the institution's staff and administrations on the production and management of their documents. The entire university community can call on this service.

 

The General Archives Service is involved in the organization of current and intermediate archives, notably by producing tools to facilitate the day-to-day work of university staff, such as an archiving guide and sorting tables.

 

In addition to drawing up sorting instructions for departments, the General Archives Service organizes " disposal days " once a year. Containers will be available at all University sites for the disposal of documents that need to be disposed of. During these days, the General Archives Service advises the departments and signs the disposal slips , which are drawn up in collaboration with the departments.

The General Archives Department also organizes the transfer of archives (intermediary archives that have become definitive) from departments to suitable premises. Transferred archives must first be classified and packed in numbered boxes. Ideally, they are accompanied by a finding aid (index, list, inventory, etc.). The deposit must be accompanied by a deposit slip , duly completed and signed by the person responsible for the deposit and the archives department.

To facilitate the work of our staff, the General Archives Department can also digitize certain types of document.